Regarding the Handling of Personal Information

  • Google+
  • twitter
  • facebook

1. Compliance with Related Legislation and Guidelines

With regard to the handling of personal numbers and specific personal information (hereinafter, “Specific Personal Information, Etc.”), UACJ Corporation (hereinafter, the “Company”) complies with the Act on the Use of Numbers to Identify a Specific Individual in the Administrative Procedure (hereinafter, “My Number Act”), the Guidelines on the Appropriate Handling of Specific Personal Information (Business Operator Edition) and the Act on the Protection of Personal Information (hereinafter, “Personal Information Protection Act”) and ministerial and agency guidelines.

2. Purposes of Use

Specific Personal Information, Etc., received by the Company will be used for the following purposes only, and will not be used for any other purposes:

(1) Specific Personal Information, Etc., of Business Partners

  • For preparing payment records related to real estate transactions
  • For preparing payment records related to remuneration, fees, down payments and awards

(2) Specific Personal Information, Etc., of Shareholders

  • For preparing payment records related to dividends and the distribution of surplus

(3) Specific Personal Information, Etc., of the Company’s Employees

[Taxes]
  • For preparing withholding slips
  • For submitting declaration forms, registration statements and application forms related to property-type accumulation savings and property-type pension savings
  • For preparing and submitting statutory documents related to shareholders association financial instrument transactions
  • For preparing withholding slips related to pension or lump-sum payments on defined benefit corporate pensions and defined contribution pensions
[Social insurance]
  • For handling notifications, applications and requests related to health insurance and employees’ pension insurance
  • For handling notifications, applications and requests related to unemployment insurance and workmen’s compensation insurance

(4) Specific Personal Information, Etc., on Spouses or Other Family Members of the Company’s Employees

[Taxes]
  • For preparing withholding slips
[Social insurance]
  • For handling notifications, applications and requests related to health insurance and employees’ pension insurance

3. Items Related to Safe Management Measures

The Company has established and complies with Personal Number and Specific Personal Information Handling Regulations to prevent leaks, losses or damage of Specific Personal Information, Etc., and to appropriately manage personal numbers in other ways.

4. Outsourcing

The Company may outsource the handling of Specific Personal Information, Etc., to third parties. In such cases, the Company conducts necessary and appropriate supervision of its outsourcing partners in accordance with the My Number Act and the Personal Information Protection Act.

5.Ongoing Improvements

The Company strives to improve its handling of Specific Personal Information, Etc., on an ongoing basis.

6.Disclosure of Specific Personal Information, Etc.

If the person in question or his/her proxy requests the disclosure of Specific Personal Information, Etc., the Company shall respond without delay except in the following instances.

  • If there is a likelihood of endangering the life, person, property or other rights and interests of the person in question or a third party
  • If there is a likelihood of significantly obstructing the Company’s proper operations
  • In the event of a legal infringement

Please address to the Company any inquiries with regard to the disclosure of Specific Personal Information, Etc.

7.Questions/Complaints

Please address to the Company any inquiries with regard to responding to questions or handling complaints.